Every job, price against cost

Open any job and the top line tells you where it stands: the price agreed (with approved extras), what it has cost so far, the profit, and what's still to collect.

A job in costin showing sale price, costs, profit and still to collect

Site visits, written up as you go

On a visit, costin keeps your notes in three parts: a checklist for that type of job, notes and photos for each room (typed or recorded), and the items to quote, picked from your price list. No signal? It's saved on your phone and sends when it can.

A site visit with its checklist, notes by room and items to quote

Quotes on your own letterhead

Start the quote from the visit with the items already filled in, then price it line by line or as one figure. The customer gets a private link, you see when they've opened it, and they accept it online.

A quote as the customer sees it, on the firm's letterhead

Supplier orders on your letterhead

Raise a purchase order against the job and its build phase, and email it to the merchant with the PDF attached. You can see everything ordered for every job, in one place.

A purchase order to a builders' merchant, on the firm's letterhead

Supplier invoices checked against the order

At month end, drop in the emailed invoices: costin reads them, matches them to the order, and stops the same invoice being paid twice.

The order book, with buttons to enter supplier invoices

Who was on which job, every day

The labour log is the week at a glance. It drives the pay run, the labour cost of each job and phase, and your subbies' CIS payment and deduction statements.

The labour log's week at a glance, by subcontractor and day

Extras that show their real cost

Price an extra, send it to the customer to approve, then put orders and days against it. costin shows what it actually cost against what you charged — no more extras that quietly lose money.

An extra showing what it cost against what the customer was charged

Invoices with the VAT done right

Invoice from the quote with standard, reduced, zero-rated or reverse charge VAT — the wording goes on for you, and the customer can open it from a private link.

An invoice with the domestic reverse charge wording

Straight into Xero or QuickBooks

Connect your books once. Sales invoices, supplier bills and subbie payments wait here, and one press sends the lot across. Rather import by hand? Download the files for Xero or QuickBooks instead.

Sixteen records waiting to go to Xero, with a Send everything waiting button

That's a job, start to finish.

Try it on a real job of your own. 14 days free, nothing taken until then, and cancel any time. Send us your spreadsheets and we'll bring your customers and price list in for you.

Start your 14-day free trial Read how it works

Questions? [email protected]